CCAE State Board tasks and duties

Board of Directors (President, President Elect, Vice President, Secretary, Treasurer, Past President, and Historian)

• Approve annual budget
• Attend all chapter meetings
• Approve all chapter activities and projects
• Assist in development of chapter calendar
• Actively support and participate in all chapter activities and projects
• Attend all monthly chapter meetings
• Provide representation to section meetings, section conference, state conference, and Legislative Day
• Liaison with section and state
• Be the primary spoke persons for CCAE at the school
• Provide information about the organization to the staff
• Organize special events, recognitions, installation of officers, etc.
• Work with and get support of school administration

President

• Schedule and conduct monthly chapter meetings
• Supervise preparation of annual budget
• Develop calendar of events
• Attend section meetings, section conference, and state conference
• Appoint committees and assist in their planning
• Ensure that candidate are found for all positions for enduing year
• Ensure that annual IRS form is completed and mailed to State Office
• Conduct an officer training meeting prior to September 1
• Be a designated signer of checks

President Elect/Vice President

• Assist President in all chapter duties
• Work with Membership Committee
• Prepare for ascendancy to a higher position
• Attend at least one section meeting
• Assume the duties of the President, as needed
• Be a designated signer of checks

Secretary

• Take minutes of all chapter meetings
• Type, duplicate and distribute minutes for approval
• Type and distribute memos and announcements
• Complete necessary correspondence
• Handle duties of sunshine chair unless otherwise assigned

Treasurer

• Work with board in preparing budget
• Complete and submit annual IRS form to State Office
• Keep an accurate accounting of all income and expenditures
• Write checks, make deposits into chapter account
• Complete all financial matters in a timely manner
• Be one of the designated signers of checks
• Provide financial reports
• Provide for collection of money at events

Historian

• Keep a record of the club’s activities
• Displays club mementos at special meetings
• Take pictures at events

Past President

• Act as parliamentarian for the board
• Chair annual nominating and elections committee
• Provide guidance and assistance to the board

Legislative Chair/Committee

• Maintain an awareness of current legislative issues
• Distribute appropriate materials to staff members
• Liaison with section Legislative Chair
• Coordinate letter writing campaigns

Membership Committee

• Actively recruit members into CCAE
• Conduct membership drives
• Distribute promotional materials
• Devise membership incentives

Scholarship Committee

• Designate fund raisers for scholarships
• Conduct student and staff scholarship activities

Publicity Committee

• Prepare and distribute quarterly newsletter
• Prepare flyers for chapter activities
• Submit items to section newsletter
• Work with other committees to publicize events

Awards Committee

• Recognize outstanding staff and student accomplishments
• Hold annual installation/awards event

Social Committee

• Organize school-wide social activities
• Attempt to broaden base of those who attend by selecting new events
• Evaluate effectiveness of current program
• Properly publicize activities
• Recruit volunteers to work on social events

Fund-Raising Committee

• Organize existing fund raising activities
• Develop additional new projects
• Recruit volunteers to handle various projects
• Evaluate effectiveness of projects
• Develop a calendar of projects
• Solicit ideas from other chapters

Education Committee

• Provide speakers on topics of general interest to the membership
• Disseminate pertinent information
• Work with administration in organizing a school-wide inservice

Section Board Tasks and Duties

Chapter Board Tasks and Duties

CCAE Bylaws

CCAE Constitution

CCAE Virtual Office

Leadership

State Officers

Section Presidents

CCAE Legislative Advocate

Leadership Documents

CCAE Constitution

CCAE Bylaws

State Board Tasks and Duties

Section Board Tasks and Duties

Chapter Board Tasks and Duties

State Tax Forms

CCAE Virtual Office

Archives

Past Executive Directors

Past State Presidents

Past State Award Winners

Sections

Bay Section

Central Section

LA Metro Section

Northern Section

South Coast Section

Southern Section

Contact CCAE

Address:
PO Box 978
Los Alamitos, CA 90720-0978

Phone: 888-542-2231
Fax: 866-941-5129
Email: membership@ccaestate.org
Website: ccaestate.org

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